Prior to engaging in any controlled/licensable export activity (whether it involves physical shipments or release of technology), a valid export license from the U.S. government MUST be obtained. All Duke University export license applications must be processed with the assistance of the Office of Export Controls.
Licenses are issued for specific goods to identified recipients. The government will not issue a blanket export license.
It generally takes anywhere from one to six months to obtain an export license or be informed that the government has denied the request. However, since the university normally deals with more complex issues than a simple Purchase Orders and Shipments, export licenses take longer to obtain.
Please be prepared to provide the following information for an export license application:
- Full description of the commodity or technical data
- Foreign End User & Address
- Foreign Consignee (if different) & Address
- Selected freight forwarder for the shipment
- Letter describing the purpose and intent of the export
- Whether the export is a permanent export, temporary export, or the result of a temporary import
Note: Export license applications will only be made at the request of a Duke faculty member or administrator with appropriate authority to assume responsibility for the proposed export transaction.
Filing Electronic Export Information (EEI)
The US Census Bureau and Customs and Border Protection require that for certain exports, Electronic Export Information (EEI) be filed prior to export. Filing is required 2 hours prior to departure or earlier (8 hours if ITAR-controlled).
The following types of exports require filing of EEI (also known as a Shipper’s Export Declaration)
- Shipments wherein any one (1) type of product is valued at $2,500.00 or more
- Shipments wherein any one (1) or more items require an export license
- Shipments wherein any one (1) or more items are moving under a license exception
EEI is submitted to the Census Bureau through an online portal called ACE. Most couriers or freight forwarders can file EEI on your behalf when processing your shipment.. To file you will need to provide the following information:
- USPPI Address and Contact Information [“Duke University” + your campus address/contact info]
- Duke’s Tax Id # (EIN) 
- Name/Address of Foreign Consignee (recipient)
- Country of Ultimate Destination (if different from recipient)
- Origin of Goods (Domestic/Foreign)
- Description, Schedule B# and Unit of Measure for Each Item Requiring EEI
- Value of Each Item requiring EEI
- Shipping Weight of each item requiring EEI
- Total Quantity of Each Item Requiring EEI
- Routed Transaction? Yes/No [“No” if Duke is choosing the courier/freight forwarder]
- Hazardous Materials? Yes/No
- Parties to Transaction Related? Yes/No [Generally this will be “no”]
- Export License #, License Exemption Code, or Designation “NLR” (contact firstname.lastname@example.org)
- The ECCN or Designation “EAR99”
- Shipment Reference Number – [Generally assigned by courier]
Note: EEI for hand-carried shipments and/or licensed exports should be filed through the Office of Export Controls (email@example.com). Any questions related to EEI filing are also welcomed!